Now Hiring: OPERATIONS SUPPORT OFFICER
| POSITION | OPERATIONS SUPPORT OFFICER |
| ACCOUNTABLE TO | Executive Director |
| WORK CLOSELY WITH | Finance and Admin Manager and ED |
| MEMBER OF | Finance Team |
| WORKING DAYS | 5 days per week |
| DURATION | One-year (12 months) – Full Time |
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About WGNRR
We are a southern-based global network that builds and strengthens movements for sexual and reproductive health, rights (SRHR) and justice. Our work is grounded in the realities of those who most lack economic, social and political power. Through critical analysis and strategic actions, we connect members and allies, build knowledge, organize campaigns and share resources. WGNRR works to realize the full sexual and reproductive health and rights of all people, with a particular focus on the most marginalized. We believe that achieving this goal requires transformative social change.
Values
WGNRR works within the rights, justice and feminist frameworks. We aim to be member focused, inclusive and accountable in all that we do. We are committed to equality for all genders and value diversity. We are self-reflective and independent from political, governmental or religious institutions.
Job Summary:
The Operations Support Officer is responsible for the general support tasks of the Coordination Office. The Operation Support Officer is part of the Operations team which functions under the Office of the Executive Director. She directly reports to the Executive Director and Finance Manager for the finance aspect of the work while for the administration work, she is accountable to the Executive Director.
Key Responsibilities:
Finance:
- Prepare monthly petty cash overview
- Submit quarterly reports to Philhealth and Social Security System
- BIR, SSS, Philhealth and Pag-ibig fund payments every first week of the month
- Cheque signing, deposit and encashment
- Process bank transfers, telegraphic transfers, foreign currency exchanges
- Reports to the Executive Director and Finance Manager in matters related to Operations
- Assist the Finance Manager in other functions assigned to him/her
- Check liquidations and consequently files finance related documents
- Works in close coordination with the Programme Team to support in smooth operations and execution of projects and events.
Administrative:
- The Operation Support Officer is responsible for keeping the Manila Office files (hard copies) up to date and well maintained.
- The following are the administrative files:
- Mayor’s permit, BIR, Sec
- Online transaction of SSS, BIR, Philhealth, pag-ibig Fund
- Contracts (employees, Board files, consultant, services, House rentals, Website Funders, Financial statement etc.)
- 201 File (staff employment records)
- Administrative forms (leave, work at home, transmittal slips, etc)
- Library related documents
- Admin-related incoming and outgoing mails
- Hard copies of minutes of meetings (team, policy and operations)
- Take care of food and office supplies of WGNRR
- Maintain overview of contract renewals
- Maintain a well-organized, accessible and updated documentation storage
- Maintain and update mailing list of WGNRR partners
- Answering the telephone, handling faxes and postage
- Perform messengerial tasks for operations and programme teams
- Processing of incoming and outgoing correspondences
- Monitors location and schedule of staff
- Maintain the cleanliness and orderliness of the office and office premises
- The Operation Support Officer assists the Finance Manager in Finance tasks
- Perform administrative tasks assigned by the Executive Director
- Report to the Executive Director and Finance Manager in relation to his/her administrative tasks
- Maintains list of suppliers and coordinates with them
Qualifications
- Filipino national
- Have a Bachelor’s degree in any subject
- Have a fair command over English and good communications skills
- At least 2 years of experience in similar work and in an NGO setting
- Have strong feminist values and has experience working in SRHR settings
- Able to work remotely and able to work with cross-functional teams
- Is creative, adaptable and a keen learner.
Salary Range: PhP25,000 – PhP30,000 per month basic pay and is commensurate with experience & qualification
How to Apply
All applicants must submit their CVs along with a cover letter detailing how they meet the specified requirements. Please include your full educational and employment histories. All staff at WGNRR are expected to demonstrate commitment to feminist principles.
Please send your application to office@wgnrr.org. The closing date for applications is May 10th, 2024.